Know the Different Ways to Forward Emails in Gmail

Know the Different Ways to Forward Emails in Gmail

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Just like you share photos, videos, messages via Gmail, you can also share email similarly. Gmail allows you to forward your email to some other email address regardless of the reason. Whether you’re out of town and want someone to access your email, or you want certain emails to be automatically forwarded to any other email address, Gmail lets you forward one message or all. mail to the email address you choose.

Alternatively, if you have multiple email accounts to manage and logging into each account and checking email becomes too busy, you can simply forward your G-mail to any email client. other like Yahoo, Outlook, etc

Furthermore, if you want to use email services like Outlook to access your emails directly, you can set up Gmail in Outlook.

Gmail does its best to make it extremely user-friendly, but some things can still be confusing. So, if you are a regular Gmail user and want to know more about forwarding messages in Gmail, keep reading.

Table of Contents Automatic and manual methods for email forwarding in Gmail

  • Method-1: Using Three-Dots
  • Method-2 Using the Forward button
  • Method-3 Auto Forward
  • Method-4 Forward as attachment

Automatically forward emails from a specific sender in Gmail

  • A Few Things To Remember

Disable auto-forwarding in Gmail

Automatic and manual methods to forward emails in Gmail

Method-1: Using Three-Dots

This method is the simplest to use and you can use it whenever you have to forward an email in Gmail. Here’s how to use it:

  1. Open the email you want to forward and click the three dots in the upper right corner of the email.
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Open the email you want to forward and press the three dots

  1. A drop-down menu appears, click ‘Forward’.

choose forwarding option

  1. Next, enter the email address you want to forward the email to at the top of the email box and click ‘Send’.

enter email address and click send

Method-2 Using the Forward button

This method is useful again when you just need to forward a message naturally, and the steps listed below make it pretty easy to do:

  1. Log into Gmail.com and open the email you want to forward and at the bottom you will see a ‘Forward’ button.

login to gmail and open the email you want to forward, forwarding tab

  1. An email box will open where you have to enter your email address in the top box and then click ‘Send’.

enter your email address in top boz and press send

Method-3 Auto Forward

You can set Gmail to automatically forward emails if you don’t have any specific criteria in mind and just want to go with the ‘forward everything’ approach. Once you’ve enabled Gmail auto-forwarding, you can sit back and relax and all your emails will be automatically forwarded to the email address you selected.

  1. Log into your Gmail account and click the gear icon in the upper right corner then click ‘Settings’.

open gmail and go to settings

  1. Among the options available at the top; click ‘Forwarding and POP/IMAP’

select transitions and pop/imap

  1. Click ‘Add a forwarding address’.

click add forwarding address

  1. Enter the email address to which you want to forward the email and click ‘Next’.

enter forwarding email address and press next

  1. You will get a confirmation message, press ‘Proceed’ to continue.

get a confirmation message and click continue

  1. On the forwarding address you will receive a verification code, press ‘Ok’ to continue.

get the verification code and click ok

  1. Now, log in to your other email address to get the verification code; copy the code to the clipboard.

code copy

  1. Enter the code in the given space then click ‘Verify’.

enter code and verify

  1. Email forwarding has been enabled; you can choose if you want to keep a copy of the email in your inbox or choose any other option.
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Select the option to keep a copy of gmail in the inbox

  1. Next, check the ‘Enable POP for all mail’ box, then choose an option from the drop-down to tell Gmail what to do with forwarded messages:
  • Keep a copy of Gmail in your Inbox- This will leave the original email in your Gmail inbox fresh and unread.
  • Mark Gmail’s copy as read- This will keep messages in your inbox and mark them as read.
  • Archive a copy of Gmail- This will mark forwarded messages as read, delete them from your inbox, and archive them for search and recovery.
  • Delete Gmail Duplicates- It moves messages to Trash folder after they are forwarded. Emails in the Trash folder are automatically deleted after 30 days, so this option is not recommended.

Method-4 Forward as attachment

Using Multi-forward for Gmail, you can easily forward multiple emails in a snap. So if you don’t fall into any of the above categories, you can use this method to forward multiple emails as attachments. Take a look at the steps to better understand:

  1. Select the email you want to forward and click the three vertical dots in the tab just above the email category.

select the email you want to forward and tab on the three dots

  1. Click the ‘Forward as Attachment’ option from the drop-down menu that appears.

click forward as attachment

  1. Enter an email address in the ‘To’ section and click ‘Send’.

enter the email address in the to section and click send

How to automatically forward emails from a specific sender in Gmail?

You’re in a situation where you just want to automatically forward certain emails in your Gmail account from a specific sender. In this case, you can use Gmail’s automatic forwarding filter settings for which you will be required to take some extra steps beyond the third method explained above.

  1. First, you log in to your Gmail account as usual.
  2. You must then add the forwarding address in the Settings under the heading ‘Forwarding and POP/IMAP’.
  3. Once the forwarding address is verified, you must now set up an email filter using the ‘You can also forward only some of your messages by creating a filter’ option under the ‘Forward and POP/’ header IMAP’.
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go to gmail settings and select forward and pop/imap click create filter

  1. The filter menu appears where you can enter the specific email address you want to forward emails to and click ‘Create filter’.

enter email address or click create filter

  1. Configure the filter accordingly, then select the ‘Forward to:’ checkbox and enter the forwarding email address; click ‘Create filter’.

check box to forward it to, enter forwarding email id and click create filter

  1. This will allow Gmail to automatically forward specific emails to another email account.

[embedyt] https://www.youtube.com/watch?v=-sPRRO1Rf04[/embedyt]

A few things to remember:

  1. This method will not forward old emails, which are already in your inbox.
  2. You can forward existing emails manually.
  3. You’ll see a pink message at the top of your email account that says ‘You’re forwarding your email to [email protected] This notice will end in 7 days’.
  4. Also, make sure to check your filter so you don’t lose some of your precious emails.

Disable auto-forwarding in Gmail

A few clicks can stop the auto-forwarding feature you just enabled a few days ago. Here are the steps to disable/disable auto-forwarding in Gmail:

First of all, go to the Settings area and under the ‘Forwarding and POP/IMAP’ heading select the option that says ‘Turn off forwarding’; don’t forget to save the changes.

select transitions and pop/imap and choose to disable transitions

So now you know when an email is sent to you that you want to share with others, knowing how to forward in Gmail makes things easy.

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Categories: How to
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