How to Refresh Outlook Email? Steps to Refresh Outlook on Different Devices

Refreshing Outlook is a very basic but important feature. If you suspect that you’re receiving a new email but haven’t received any yet, this feature can help.

You simply refresh all sent and received emails, and those that you suspect have not been updated will appear at the top of your inbox. Moreover, this not only solves the problem of receiving emails but also sending emails that are stuck in the outbox. And with just one simple feature, all your troubles in sending and receiving emails will be gone. If your Outlook is not working properly, you should refresh the application as this has a very high chance of solving the problem.

Now that you know this, you must be excited to see how to refresh your Outlook inbox. Well, as stated before, using this feature is quite simple and you will know how you can refresh Outlook right from the first part of the following article. So no fuss, let’s get on with it!

How to refresh Outlook?

If you want to learn how to refresh Outlook emails, you’ve come to the right section. Well, there are two ways you can achieve that, but both are very easy to do.

So without saying much, here are two procedures by which you can make your Outlook refreshing inbox:

Manual refresh:

  1. First, open the Outlook application on your system.
  1. Then from the top menu bar, go to the Send/Receive tab.
  1. There, click the Send/Receive All Folders option.Go to the Send and Receive tab
  1. Finally, Outlook will start refreshing, wait for the process to complete. Once done, you’ll see your latest received emails at the top of your Inbox email list. Furthermore, doing so can also solve the ‘Cannot send email from Outlook’ problem.

Keyboard shortcut to refresh Outlook:

  1. Start by launching the Outlook application on your system.
  1. In the app, if you want to refresh your Outlook Inbox, open it or any other folder you want to refresh.
  1. Once you’re in that folder, press the F9 key from your keyboard.
  1. Then Outlook will start refreshing. Wait until it’s done, then you’ll see your newly received emails at the top of that folder.
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Steps to set your Outlook to refresh automatically

If you are inactive on your Outlook for a long time, it may stop receiving new emails and you may start to worry about why your emails are not showing up in Outlook. In such a case, you can spend hours trying to fix Outlook not receiving emails, when in reality it’s just a refresh issue.

However, you don’t need to worry about refreshing your Outlook anymore. You can learn how to automatically refresh Outlook and it will update your inbox with newly received messages.

There are two ways you can refresh your mailbox on Outlook, both ways are provided below:


  1. Start by launching the Outlook application on your system.
  1. Then, click the Send/Receive tab from the top menu ribbon.
  1. Next, click on the Send/Receive drop-down box and select either the Send/Receive Each option or Define a Send/Receive Group. You may see one of the options depending on your Outlook version.Click Send Receipt Group and select Define Sender Group
  1. Then, click on the Schedule Automatic Send/Receive option available under All Accounts.
  1. Then you have to set the refresh time for your Outlook inbox. Here you can set the minute value according to your preference. Your Outlook will automatically refresh after the specified time.
  1. Once you have set the refresh time, click the Close button at the bottom of the window and the changes will be saved.


  1. Launch Outlook on your System and click on the File menu option from the top left corner of the screen.
  1. Then, click Options from the bottom of the left sidebar of the next screen.
  1. Next, select the Advanced option from the left pane of the following window.
  1. Then, scroll down to the Send and Receive section and click the Send/Receive button.Go to Advanced and click on Send Receive
  1. Then select the option Schedule Send/Receive Automatically Every X Minutes and set the number of minutes you want Outlook to refresh your Inbox.Schedule a prospect refresh and click Close
  1. Finally, click the Close button and the changes will be saved. Your Outlook will now automatically send and receive new emails every specified minute.

Steps to Refresh Outlook on Mac

The steps given above to refresh Outlook most likely work with Mac as well. However, if you cannot find the appropriate settings or options in it, there is another way you can perform Outlook refresh, which will be further provided.

Here’s how to refresh Outlook 365 on Mac:

  1. First, open the Outlook app on your Mac.
  1. From the left pane on your Outlook, select the account you want to refresh.
  1. Right click on it and select the Account Settings option.Right click on the account and select Account Settings
  1. This will open the Accounts dialog box. There, click on the Advanced option present on the button on the right corner of the screen.
  1. Open the Servers tab and configure the sync interval. Remember that the minimum value for IMAP accounts like Gmail and is 2 minutes.In the server tab, set the refresh interval
  1. After you finish setting the refresh time, click the OK button, close the Account dialog box and the changes will be saved.
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With this, after the time period that you specify, Outlook will refresh and search for any new incoming messages.

How to refresh Outlook on Android/iPhone?

Want to know how to refresh Outlook emails on your Android or iPhone? The process to do so is extremely simple, and here’s how you can do this:

  1. Launch the Outlook app on your Android device or iPhone.
  1. You can only update your Inbox by swiping down from the top of the screen.
  1. Outlook will take a few seconds to load and will show your latest received emails at the top of the Inbox list.

How to refresh Outlook on the Web?

Refreshing your Outlook Web inbox isn’t rocket science. In fact, it’s as easy as refreshing any other web page on the browser.

If you haven’t opened, open a browser and sign in there. (Well, just by doing that, you’ve refreshed your Outlook!). Once your Outlook Web dashboard loads, just tap your browser’s refresh icon and your inbox will be refreshed.

And with that, you’ll be able to see the new messages you’ve received at the top of your email inbox list.

What to do when you can’t refresh your Outlook?

Check your Internet connection

If even after performing the above steps exactly you are still unable to refresh your Outlook then the first thing you need to check is your internet connection. Make sure your device is connected to a stable network and there are no network issues.

You can try to re-establish the connection by disconnecting your device from the internet and then reconnecting.

Verify your Outlook Settings

Your Outlook will have trouble refreshing and not showing new messages if you have configured your email account in it incorrectly. It is important to set your mail server settings correctly.

Also, check if you have set the refresh interval to high frequency. Let’s say you’ve set the automatic refresh interval to 30 minutes; then your Outlook will only update new messages after 30 minutes and not before. So, choose the refresh time reasonably.

Check your antivirus or firewall

In some cases, a third-party firewall or anti-virus program installed on the device will interfere with Outlook and prevent it from working properly. To check if this is the case, temporarily disable your antivirus or firewall, and then try to refresh Outlook. If it’s updating fine now, then check with your antivirus support why this problem is happening.

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Update Outlook App

If your Outlook app doesn’t work on your Android or iPhone device because it doesn’t refresh, don’t worry; there is a fix for that too. You can work around this by updating the Outlook app on your Android device or iPhone.

Here are the steps for the same:

Iphone phone:

  1. Start by opening the Apple App Store on your iPhone.
  1. Then, tap the Update button present at the bottom of the App Store screen.
  1. Next, you will see a list of apps available for update. Find Outlook in it and then tap the Update button next to it.
  1. Once your Outlook app is updated, it will automatically refresh and will start receiving new emails that you can see in your Inbox.


  1. Open the Google Play Store app on your device.
  1. Search Outlook in the search bar that appears at the top of the screen.
  1. This will open the Outlook page where you can update it by clicking the Update button. You’ll only see the Update button when an update is available, though.

Bonus: How to auto update calendar in Outlook?

You may know how to refresh your Outlook mailbox, but the steps to update your Calendar in Outlook are different.

So to refresh your email calendar on Outlook, follow the instructions outlined further:

  1. First, launch the Outlook application on your system and go to the Send/Receive tab.
  1. There, click the Send/Receive drop-down menu and select the Define Send/Receive Group option.
  1. Then the Group Send/Receive dialog box opens; there, click the Edit button.
  1. Then make sure that your email account is selected from the left side of the following window.
  1. Next, check if the Calendar folder is selected, you can find it in Folder Options.
  1. Finally, click Apply and your Outlook Calendar will refresh.


Manpreet Kaur Sandhu, Extended Guide to Smooth Outlook Refresh, Emailspedia, Aug 29, 2022. Microsoft Community, How do I manually refresh my Outlook inbox?

Read more:

  • How to transfer Email to Outlook from any system?
  • Instructions to Change or Update Outlook Account Password
  • Top trusted fixes for Outlook server errors


Read more Author: Kanika Singh I have completed my graduation from Delhi University with a Bachelor of Arts degree with Honors. Computer science. Much of my research revolves around the latest technologies and their rapidly changing trends.

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