Table of contents
- Simple steps on how to call back an email in Outlook
- Why doesn’t the email recall feature always work?
- When the message is opened
- If mail is redirected to other folders
- public folder
- Top Alternatives to Recall Emails in Outlook
- Solution-1
- Solution-2
- Conclusion
Have you ever faced the embarrassment of sending an email to the wrong address? Me too but what should we do if faced with such a thing, ask a friend. We’ve all been there. Sending an email to the wrong recipient is not a mistake as it is quite common in the modern world where time is money.
Nowadays, Outlook users have recently appeared on the internet saying that they are in dire need of a solution when facing this problem. If you’re also browsing the internet to learn how to unsend emails in Outlook, sit back and relax because you’ve come to the right place.
Today’s blog will shed light on some simple ways that can help users fix this error and for those who are wondering “can you unsend email in Outlook?” on different search engines.
Let us know how to recall emails in Outlook without breaking a sweat.
Simple steps on how to call back an email in Outlook
- Open the Outlook app and click on the “sent items” folder available on the left sidebar of your inbox to get started.
- From there, you’ll need to select the message you intend to recall to continue.
- In the next window, click on the “message” option available at the top corner of the window.
- Now, you will need to select the “action” option from the drop-down menu.
- For the next step, you will need to click on the option that says “recall this message”. Doing so will open a window with withdrawal options on your desktop. From the given options, select “delete unread copies of this message” or the option that says “delete unread copies and replace with a new message”.
- Click the ok button once you have selected the option and if you have selected the option “replace with a new message” just compose a new message and click send.
These simple steps can help users recall messages on Outlook easily.
Note: Even if you continue to send the recall message, it will not make the old email go away. To make the original message go away, one might have to make sure that the recipient opens the recall message first. This is why one should always type urgent or something like that in the subject to ensure that the recipient opens it before the first offensive email.
This should be common knowledge as Microsoft has also stated that under certain circumstances recipients can receive a notification if any recall message is deleted from their inbox. Before using this feature, you should be aware that when an email is revoked, recipients may still be aware of damaged or offensive messages that have been sent to them even if they cannot see it.
Although the solution of how to call back email in the Outlook app or web doesn’t always work.
Let us know why.
Why doesn’t the email recall feature always work?
Recalling emails in Outlook sounds pretty simple, doesn’t it? But things don’t always turn out the way users think. High-speed internet is pretty common unless you’re living in a dead zone, which clearly shows that email sent by you is waiting in someone’s inbox, leading to other problems.
There are a few different factors that can cause your attempt to cancel sent email in Outlook to fail. Here are some factors that can make the process more complicated.
- When the message is opened
If the recipient opened the original message, you won’t be able to recall the message. Recipients will be able to read and receive the second recall message, but the original message won’t disappear from their Outlook account’s inbox. This is one of the main reasons why one should act quickly.
- If mail is redirected to other folders
If a filter has been activated in Outlook because of your first message and the message is rerouted to a specific folder, you will not be able to recall the message. This is because the recall only affects emails inside the inbox. In case the first message goes into some other folder, the recall will fail.
- public folder
In case your message has been read by someone from a public folder, the recall will fail. The same goes for other email clients, such as if the recall works with Outlook and if you send an email to someone who is a Gmail user, then the recall won’t work.
People should always keep in mind that the recall feature in Outlook 365 emails is not completely accurate. This can also lead to users feeling frustrated about factors over which they cannot control. In case email revocation doesn’t work for you, you can see the alternatives mentioned below;
Top Alternatives to Recall Emails in Outlook
Solution-1
Start by typing an email for an apology. Aside from double-checking to make sure that the email is sent to the right people, this is the simplest solution one can implement. In case you accidentally forwarded an email to the wrong address and the email doesn’t contain anything vulgar or scandalous, the best way to deal with this is to apologize.
A sincere apology is always appreciated and can even build trust with the recipient.
Solution-2
You can try delaying your emails so they don’t get delivered right away. In case you are constantly replying to emails, sharing sensitive information back and forth, at some point you will make mistakes which is why delaying your emails is a better idea. The steps mentioned below can help users set up this feature on Outlook relatively easily.
- Start by opening the Outlook app and clicking on the file option available in the top left corner of your screen.
- From there, you’ll need to scroll down a bit to select the “manage rules and alerts” option.
- In the next window, the rules and alerts tab will appear on your screen and from there, you need to select the “new rule” option.
- For the next step, another window will pop up again, here you need to click on the option “Apply rule to messages I send”. This option is right below the “start from an empty rule” option and hit the next button to continue.
- You don’t need to worry about anything else given in the condition list and click next to continue and when you are done a confirmation message will pop up on your screen, where you need to click yes to confirm.
- To continue, select the “delay delivery for a few minutes” option. In the same step, select the “several” link and doing so will cause a pop-up to appear on your screen asking you to select the time period of your choice. You can enter the number of your choice, with 120 minutes being as far as you can, and once you’ve done this, click next.
- In case you see any exception, click on the exception if you want and then click next to continue.
- Finish the process by giving your rule a name and ticking the “enable this rule” checkbox where available.
These simple steps can help users how to get email back in Outlook if the recall feature doesn’t help. This can also help answer common questions like “How do I call back emails in Outlook Mac?” relatively easily.
Conclusion
Outlook is one of the most popular services offered by Microsoft and it definitely deserves the name and hype as there are so many professional users accessing and managing their email accounts for various other tasks. together.
It is quite common for users to send information or data to the wrong email address. The steps mentioned above can be used to fix this problem relatively easily, although the best way to solve the problem if the recall feature doesn’t work is to say sorry to the person. receive.
We hope that this blog has everything you are hoping for.
Until next time!
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Categories: How to
Source: vothisaucamau.edu.vn
